EMPLOYER'S
CHECKLIST
Attn Employer’s: With theft from the workplace the #1 method of ID Theft
in the US today, we have supplied you with this checklist to use to better address
the problem at your company. Contact VAA at any time if you’d like
a representative to help you by giving an employee seminar on the prevention
of ID Theft or to
help employees with their credit records once a year.
- The open records that you see all the time should be in a locking file
cabinet situation and locked up at all times when the office is closed
and only accessed
by specific authorized personnel – not just everyone./ Lock up
paper files.
- Background checks should be done on all employees This ties in with VAA’s
project of selling the fake and stolen ID detection equipment to
human resource departments all across the country that will be starting in
the next
month
or so.
- Never let a temp in without checking their ID each day that they come
in (No matter if they have access to the client or employee files
or not).
- Bring in a 3rd party to carryout privacy audits/investigations that
gauge how vulnerable records are to theft.
- Keep audit trails to document who has reviewed any employment
data.
- Have printers set up that any print orders verify whose computer
it is from.
- Have printers set to alarm status when printing more than
a certain number of pages at a time.
- Have out-going e-mails monitored
- Remove Social Security Numbers from all employee ID’s/name badges/
and time cards
- Destroy/shred documents containing personal employee
data
- Don’t use social security numbers as employee ID’s/assign
alternate ID numbers instead.
- Never ask for Social Security Numbers at interview/only
at hire.
- Supply employees with a yearly credit check as
a benefit of employment. This is not expensive
for
you and could
catch a
company problem
much quicker than
any other method. This service is available
through VAA and helps to fund their victim’s program.
- Have employee meetings and let them know what
steps the company has taken to protect
them. Tell them
if they notice
anyone
going through
the garbage/
downloading
lists/copying files/ or anything at all
suspicious –please
report it immediately.
- At your meetings make sure that employees
are aware that they can take steps to
protect themselves
also.
Urge them
to have
passwords or PINs
on every
one of their accounts and also on all
three of their credit reports. Check the
VAA website under ID Theft FAQ’s
to know how to make up a PIN. Never
really give your Mother’s Maiden Name.!
- Once a year as all employees have their
credit records in hand – have
a VAA representative come in to explain
how to read them/ help them to clean
them up/ help them if they
detect any type problem on their
records.
- If any employee or client records are
on computer – have
virus protection and firewall protection
against hackers.
- Have your computer accessed by password
only and only authorized personnel
getting into
that part
of your
computer that holds
client or employee
records.
- There is info at the VAA website on
PC Security if you’d like
a checklist to follow. (You are
welcome to take that list and
use it if you’d
like to).
- Even with all of the safeguards
above – an
employee turned bad could still
take the info and run.
- Chances are though if someone
is going to try that – they
will have gotten their job
on a fake or stolen ID
- so
that when they take the records
and run – you’ll
have no way to trace back
to them (just to their victim)
- So the main rule of thumb (
for any place of employment)
is to
know who
you are hiring
by
always using this
equipment, if you
find someone
using
a fake or
stolen ID contact the police
and have them arrested
(and fired) if they are already employed.
It
is against the law all
across the country
to
even show a fake or
stolen ID much less gain
employment with
it.
- IF you detect a problem – contact authorities and employees immediately.
If you are having employee
meetings, supplying yearly credit records and checking every new hire and
temp that comes in – you
are showing your employees
that you are concerned
and that you intend to
aggressively address
the problem
for them at your workplace.
Note: If you do purchase
fake and stolen ID detection
equipment – please
note that it needs to be purchased through VAA. We have the lowest price and
have checked out that the equipment can expand with newer technologies (if we
don’t have it – it’s because it didn’t
qualify). We also will be receiving a donation from
the manufacturer for every
machine placed
and
plan to use that to run our national victims program.
Thank you.
