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Thursday, September 29, 2016 07:46:23 PM 
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Victim's Assistance of America, Inc. (VAA)
EMPLOYER'S CHECKLIST


Attn Employer’s: With theft from the workplace the #1 method of ID Theft in the US today, we have supplied you with this checklist to use to better address the problem at your company. Contact VAA at any time if you’d like a representative to help you by giving an employee seminar on the prevention of ID Theft or to help employees with their credit records once a year.

  • The open records that you see all the time should be in a locking file cabinet situation and locked up at all times when the office is closed and only accessed by specific authorized personnel – not just everyone./ Lock up paper files.
  • Background checks should be done on all employees This ties in with VAA’s project of selling the fake and stolen ID detection equipment to human resource departments all across the country that will be starting in the next month or so.
  • Never let a temp in without checking their ID each day that they come in (No matter if they have access to the client or employee files or not).
  • Bring in a 3rd party to carryout privacy audits/investigations that gauge how vulnerable records are to theft.
  • Keep audit trails to document who has reviewed any employment data.
  • Have printers set up that any print orders verify whose computer it is from.
  • Have printers set to alarm status when printing more than a certain number of pages at a time.
  • Have out-going e-mails monitored
  • Remove Social Security Numbers from all employee ID’s/name badges/ and time cards
  • Destroy/shred documents containing personal employee data
  • Don’t use social security numbers as employee ID’s/assign alternate ID numbers instead.
  • Never ask for Social Security Numbers at interview/only at hire.
  • Supply employees with a yearly credit check as a benefit of employment. This is not expensive for you and could catch a company problem much quicker than any other method. This service is available through VAA and helps to fund their victim’s program.
  • Have employee meetings and let them know what steps the company has taken to protect them. Tell them if they notice anyone going through the garbage/ downloading lists/copying files/ or anything at all suspicious –please report it immediately.
  • At your meetings make sure that employees are aware that they can take steps to protect themselves also. Urge them to have passwords or PINs on every one of their accounts and also on all three of their credit reports. Check the VAA website under ID Theft FAQ’s to know how to make up a PIN.  Never really give your Mother’s Maiden Name.!
  • Once a year as all employees have their credit records in hand – have a VAA representative come in to explain how to read them/ help them to clean them up/ help them if they detect any type problem on their records.
  • If any employee or client records are on computer – have virus protection and firewall protection against hackers.
  • Have your computer accessed by password only and only authorized personnel getting into that part of your computer that holds client or employee records.
  • There is info at the VAA website on PC Security if you’d like a checklist to follow. (You are welcome to take that list and use it if you’d like to).
  • Even with all of the safeguards above – an employee turned bad could still take the info and run.
  • Chances are though if someone is going to try that – they will have gotten their job on a fake or stolen ID
  • so that when they take the records and run – you’ll have no way to trace back to them (just to their victim)
  • So the main rule of thumb ( for any place of employment) is to know who you are hiring by always using this equipment, if you find someone using a fake or stolen ID contact the police and have them arrested (and fired) if they are already employed. It is against the law all across the country to even show a fake or stolen ID much less gain employment with it.
  • IF you detect a problem – contact authorities and employees immediately. If you are having employee meetings, supplying yearly credit records and checking every new hire and temp that comes in – you are showing your employees that you are concerned and that you intend to aggressively address the problem for them at your workplace.


Note: If you do purchase fake and stolen ID detection equipment – please note that it needs to be purchased through VAA. We have the lowest price and have checked out that the equipment can expand with newer technologies (if we don’t have it – it’s because it didn’t qualify). We also will be receiving a donation from the manufacturer for every machine placed and plan to use that to run our national victims program. Thank you.

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